*Hotel Reservation Information*
Attendees will be responsible for phoning in their
reservations at (970) 577-4040 Monday – Friday 9am-4pm.
To receive special group rates,
attendees must give the group discount code they received upon registering through this campaign.
Individuals will be responsible for paying their own room,
tax and incidental charges. Guests will call The Stanley Hotel to make a
reservation from the group room block and will be required to pay a deposit
equal to 1 night room rental.
Group rate of $975.00 per room covers entire 5-night stay-- October 23rd-27th, 2014.
Single or double occupancy.
Individual Deposit Policy: All
attendees will be required to pay a Deposit equaling one night’s room and tax
will be taken at the time of the reservation being made.
Individual Cancellation Policy:
Individual cancellations received within 30 days of arrival will be charged at
the full rate for the entire stay, whether or not the group block commitment
has been met or exceeded.
Cut off Date
The block of rooms will be held
until September 23, 2014. Those rooms not reserved prior to this
date will be released for general sale.
Reservations requests after this date will be taken on a space available
basis at the higher of the contract rate or rate available at that time. Should such requests be accepted, such room
nights will be credited to your block for purposes of any calculation of
attrition.
Room Assignments
The reservation department will attempt to accommodate
specific requested room types, but cannot guarantee specific room types,
locations, or room numbers. Requested
room types that are not included in the group block will be charged the
prevailing guestroom rate at the time the reservation is made.
Pre/Post Group Rates
The group rates will be honored on space available basis for
group attendees up to 3 days
before or after the group’s scheduled stay.
Check-in/ Check-out/ Change Rooms
Check in time begins at 4:00 pm. Room availability cannot be confirmed until
that time.
Check out time is 11:00 am.
No Shows & Early/Late Departures
Rooms which have been reserved by and whose occupants fail
to show on scheduled day of arrival will be billed for the total lodging amount
for the contracted time. Early
departures and/or late arrivals will be charged the contracted nightly rate for
the entire reserved stay.
Splitting Room Charges
If group attendees are to pay for their own rooms, tax and
incidentals AND are sharing rooms, the following must be considered:
The Stanley Hotel is unable to divide certain charges
(telephone calls, restaurant charges, incidentals, etc.). It is the responsibility of the individual
whose name appears on the reservation folio to finalize all charges between the
occupants BEFORE check out.
It is the responsibility of the group leader or meeting
planner to inform all attendees of the above.
Package Delivery and Storage
All incoming boxes will incur a $5.00 per box handling
fee. All outgoing boxes will incur a
$5.00 per box handling fee in addition to the shipping charges (if the hotel
incurs these shipping charges) and must be made via FedEx or UPS with
appropriate tracking information. These
charges will be billed to the Master Account.
Materials for your function may be sent to The Stanley Hotel
no earlier than 72 hours prior to the
beginning of your event.
All packages must be
properly addressed to the both client and
the conference services manager; they must also outline the name of the group/event and the dates of the function.
Shipment contents and delivery schedules are not the
responsibility of The Stanley Hotel.
Return shipments must be completed within 48 business hours after the
close of the event; clients are
responsible for packaging and completing all shipping documents prior to departure from the hotel.
